How to write a white paper | Jorbb.com

A white paper is a report used to educate users. A white paper is also used for marketing the business as well. Information is the key in white papers and a successful paper can attract the reader to become your client.

1. You need to provide all the information about your solution or about your business when you a write papers. You should do an extensive research about everything related to the business. Never deliver white paper without proper information. Internet is a vast source of information from which you can collect all the data you want.

2. After collecting information about what you have to write, you have to set goals and objectives of your paper. You should clearly know what information you are going to provide for your readers. The issues, which are to be considered, and solutions to be identified should be outlined clearly even before starting to write a white paper.

3. You have to write the paper by viewing it from the reader’s perspective. The readers of your paper should gain some information and their questions answered. The profile of the readers should be borne in mind when you organize the information in the white paper. Your reader should gain some knowledge after reading your paper.

4. A proper structure needs to be given to your white paper. The flow of writing should be legible and logical. While looking at the front pages, the reader should understand what contents you have provided and switch to appropriate pages to get into the details of the topics. You should convince your reader that you are the best expert providing the solution for their business needs. You could achieve this by targeting the business needs of possible readers.

5. You have to use an appropriate word processor to generate error free white papers. You should know the template that is to be used because you want the information to be crisp and to the point. It should be noted that the reader would not be reading all the pages and hence you have to highlight at least the main points in your paper. You could also add interactive interviews and other fresh contents to make your paper look unique.

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How to Make Work Fun | Jorbb.com

With the gloom in the economy, the office could be a place where people are working like dogs. You can bring energy and charm to your office environment to help with building morale.

A fun filled office environment will encourage your employees to do their work in a contented state of mind. You could also be relieving stress on your employees by letting them enjoy what they do. This does not mean that the employees are free to do whatever they wish but rather they can work in a place that encourages them to do what they wish.

1. Install a music kiosk at an upper department and employees moving to their department can hear the music for a few minutes for relaxing themselves. Music has the ability to calm and soothe the minds of your staff. They would thus be very energetic through out the day.

2. Casuals on Fridays are boring, you can encourage your employees to work in casuals on weekdays too, and you can fix the timings for that too. Your staff can change their clothes in the middle of the day and continue working in their casual dress.

3. Official victory celebrations have also become traditional and more formal. You could take your team for a movie after the lunch for celebrating the success of the project. If your staff is spending more time with you at the office then there is nothing wrong in celebrating your success with them within the office premises itself.

4. Apart from spreading professional emails, you can pass humor and jokes to your employee’s personal mailbox. In the middle of their work, they will open the mails, burst into laughter, and then resume the work with joy.

5. You can arrange for theme days asking your team to dress themselves based on a theme. During lunch, you can compare yourself with the other teams and have fun filled dress competition based on themes. You can also encourage your team members to bring a theme lunch and have a party time during the short break.

6. Above all, be open to appreciate the work of your employees. Gift them with gift certificates and other inexpensive gifts and motivate them to work more.

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Ptd Ltd vs LLC vs Sole Proprietor - Jorbb shows you how

Advantages of LLC / LLP and setting up in Singapore

When you set up a business as a sole proprietor, you are solely responsible for the profits and losses of the company. LLC is nothing but a legal entity that provides tax benefits as well as protects the liabilities. More and more people are now interested in operating their business as a LLC. Setting up limited liability partnership is allowed in Singapore where you can create partnerships and enjoy protection from personal liabilities. You need not take the responsibilities of other partner in the company but you can still take advantage of tax benefits.

As a partner in a limited liability partnership companies, you can take a part in providing financial help to other partners. You will get a return on your investment along with protection of liabilities. The partner in the company has to take the financial risk but not the liability risk which is much beneficial. You can still run your own business under any ownership and enjoy tax benefits by participating in limited liabilities partnerships. If you don’t wish to continue with the partnership, you can leave at any convenient time without the need for dissolving the limited partnership.

Setting up a LLP in Singapore

The government of Singapore allows you to create limited liability partnerships to secure liabilities by partnering with other individuals or companies.

1. Any person or company can register for a limited liability partnership. There must be a minimum of two (2) partners. Companies or individuals who have an undischarged bankruptcy cannot register for an LLP.

2. If you wish to set up a LLP, you need to appoint a local manager who should have a local address in Singapore. You can appoint anyone above 21 years of age as local manager if he or she is either a permanent resident or Singapore resident or holding employment pass or holding dependent pass.

3. Just like any other business, you have to look for a company that is unique to your business. You will not be allowed to take up a name that is already established. ACRA has an online list of businesses that are in existence and you have to check the ACRA list to find if your name is unique.

4. SSIC code is essential for setting up LLP as it identifies your business activity. Use ACRA website to find out the code for tour business. You can achieve this by conducting a keyword search.

5. You need to specify the location of your business by specifying the local address of the place. The Urban Development Authority should approve your location for proceeding with your business.

6. Medisave should be cleared and you have to top up your account for keeping it up to date. There are many ways for making payment to this account. After this, apply for Singpass for your LLP company.

7. The registration process also involves the filling up of the BizFile after logging in with the Singpass. You can register on your own or get help from the financial firms for filling up the BizFile.

8. You need to know the licenses that are required for your LLP and get permissions from the corresponding authorities. After all these formalities are completed, you will be approved for opening your LLP.

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How to Build a Winning Team - Jorbb shows you how | Jorbb.com

How to Build a Winning Team

Building a wining team requires a mastermind and it is a tough process. If you are successful in this step, you can find success in every project you undertake. A team consists of a group of working persons and each of the team members may have a different perspective. Just because they are in a team, you cannot expect them to have the same opinion and views. A team is always successful when it has an efficient leader with skilled members.

1. Start constructing the winning team. You have to spend time in forming a proper team to taste success. Bring together people with different skills and assemble them into a team.

2. For any team, purpose and goals are necessary. Discuss with your team about the purpose of the team and formulate long term and short-term goals that are to be achieved within the time frame.

3. Talk to your team members and understand their strengths and weakness. All your members will have some weakness and it is your responsibility as a leader to boost their strengths and decrease the weakness of your team members. If you are able to allot the right job for a right person, your team will be successful but for that you need to know about the members personally.

4. For a winning team, communication is very essential. During the team formation phase, you have to talk a lot and solve the disputes among the members. After the team is formed, you need to arrange for frequent meetings to share views and fine-tune the performance.

5. The communication between the team members should not be in a single direction. Two-way communication is highly essential. You have to talk and listen to others when they talk. A decision should be taken collectively by the team and not by the leader alone.

6. Celebration is what brings liveliness to the team. You can take the team for an outing for a long lunch and the reason can be nothing more than just thanking the team. You can also arrange for a themed lunch and encourage your team members to bring food from their homes and you could all eat together.

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15 seconds pitch - Jorbb shows you how...|Jorbb.com

When you are at a business / social function, you have less than 15 seconds to make that first impression.

15secondpitch.com provides a quiz which will help you craft that 15 second pitch to market yourself, in a concise and compelling way.

Some guidelines:
Create a pitch — for every niche. This is very important. Develop a straight forward pitch for every industry that your focused on. If you dabble in photography but work nine to five as a caterer - you need one for each.

Use it effectively — and have a pitch prepared for every event that you attend. Be it a barbecue, fundraiser, or networking event - when you are least prepared is when you are most likely to have a random encounter opportunity.

Include a bold — compelling statement that peaks the interest of the listener and provokes them to want to know more. As Seth Godin says, “Your either remarkable or invisible.”

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Step by Step guide on how to set up Pte Ltd in Singapore - Jorbb shows you how

How to set up a Private Limited?

To start a private company in Singapore certain procedures and regulations are to be followed. Most of the companies in Singapore are private companies that are limited by the shares. To open a private company called pte ltd, you have to register it under companies act chapter 50. ACRA is the centralized authority for approving and registering private companies. Company is a legal entity and you can manage it by means of your shares. This entity can hold a property and for any legal issues, it can be sued. You become the owner of the company if you hold some or all shares of the company. The price of the share can be anything ranging from $1.

1. Any individual or a company can register a private company.

2. To start a company, you need to appoint at least one director who is above 21 years of age. The directors you appoint should be either a permanent resident of Singapore or a Singapore citizen or employee pass holder or dependent pass holder or hold approval-in-principal employment pass.

3. The directors you appoint should not be bankrupt or dishonest. Those persons who have been convicted for any case of dishonesty are disqualified for becoming a director. You should seek the help of your lawyers to identify suitable persons for acting as directors.

4. For starting a private company, you need to appoint at least one director and one shareholder. The same person can be appointed with both designations. However, it is better to employ two directors, as two signatories are demanded by most of the financial institutions.

5. Your company can be called a private company if you have no more than 50 shareholders. If this number is exceeded, then you have to call your company as a public company that is limited by shares.

6. To get the ACRA approval, you have to decide the business name and the business location for setting up the company. The name should be unique and you cannot choose a name that is close to another business or a name that already exists.

7. Next step is to get a SSIC code for the company which specifies the nature of your business activity. This is important for all companies because using this code the government can identify the licenses and permits that are required for your business. You have to top up your medisave and keep it up to date.

8. The Singpass is essential for filing up the BizFile which is required for registering your company. This Singpass is a password which enables communication between your company and government authorities.

9. After obtaining the password, you should open a BizFile and login using the singpass. Then you have to make the payments for the registration fees charged for your company. Irrespective of the type of company, you have to pay $15 for the business name and since you are opening a private company, you have to pay $300 for registering the company.

10. Appropriate licenses have to be obtained from the government authorities and you can register your company by getting help from the legal firms. After obtaining all the permits, you can open your private company in the registered location.

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How to avoid being retrenched

THE current recession - albeit a 'technical' one - could spell bad news for novices in the workforce, especially if you believe the ominous adage: 'Last one hired, first one fired.'

Lest you think it was coined by older workers trying to protect their positions, take it from business management lecturer Sarah Lim, 46, who says: 'With Singapore sliding into recession, the first people to go will be youth because they lack experience, skills and qualifications.

'In general, with all businesses, they will be the first to go.'

This is also true if history - worldwide - is anything to go by.

During the 1998-1999 recession, a fallout of the Asian financial crisis of 1997, surveys showed that young job-seekers could expect a drop of between 10 and 20 per cent in starting salaries compared with their cohorts from the previous year.

That is, if they had a job at all, given that the overall employment rate for 1998 university graduates fell to 83.4 per cent, an 11.5 percentage point drop from 1997.

In Japan, in 2001, the unemployment rate for youth aged 15 to 24 logged in at double the national average - 9.7 per cent, against 5.4 per cent overall.

Before that, in 1989, before the recession hit in Canada, 62.3 per cent of Canadians aged 15 to 24 were employed.

By November 1992, the number had fallen to 50 per cent.

The good news is, you do not have to be a sitting duck.

Sure, a recession is a legitimate reason for bosses to start targeting deadwood, by asking who is worth their salary or who is contributing to the future of this company. Or even just, who do we like?

But with such a captive audience among decision-makers, it is also your time to shine. With everyone gauging your value, it is the perfect opportunity to make yourself 'recession-proof'.

So, become invaluable.

One way, say reports from CNN and The Times, is to be more of a 'flexible generalist'. Pick up tasks that fall outside your role, do not rock the boat.

Another way is to get to your company's core, says Ms Nancy Collamer, founder of LayoffSurvivalGuide.com.

According to the career expert, whose advice appears in multiple media outlets, including Fortune, Newsweek and Time, you should get involved in a project that is at the heart of your company's mission: making money.

Last but not least, when in the office, stay there.

Mr John Challenger, chief executive of job placement consultancy Challenger, Gray & Christmas, says: 'Those who have a daily presence and are seen before and after regular hours will be the ones who stand out as indispensable.'

And while you are there, do not just sit. Make your time count because when the axe falls, it is what you do not do that will hurt you most.

If nothing else, you will be able to breathe more easily, having done what you can to prevent your career from being short-circuited during hard times.

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Meetings taking too much time? Web 2.0 your meetings - Jorbb shows you how

How to conduct effective meetings (Web 2.0 style)

Meetings are always important in all types of businesses and companies. You might have participated in many meetings and sometimes, you may be obliged to conduct meetings. As a top performer, you have to know how to conduct meetings effectively. There are a lot of aspects that you have to consider while conducting meetings. The first thing you should consider is the necessity of the meeting. If the task can be accomplished without meetings, then you need not waste the resources. However, if meeting becomes very important, try to organize effective meetings.

1. Decide the start and end time of the meeting. Depending on the persons you are going to invite, you have to make this decision. You have to decide the duration of the meeting based on its purpose. If you have participants from other timezones, use World Clock Meeting planner to find a common time. Video conferencing is made easy with new web2.0 sites such as Orgoo, Vyew, Snapyap, TokBox.

2. Invite all the people for the meeting and communicate the timings to them. Ensure that the invitees will be present during the meeting. Try Vyew as it includes scheduling / ad hoc invites.
   

3. Use Google Docs to prepare an agenda for the meeting so that everyone can edit 1 single document online. You can also create an open agenda and stick to whiteboard. The participants can add their agenda but they should take the lead during that agenda. After getting suggestions, you decide on what is to be discussed during the meeting.

4. You have to take the lead during the meeting. Know about your audience and talk in their language.

5. Decide who is going to speak what during the meeting. This will help you in taking up the lead position and you can let the non speakers speak up during their turn.

6. For 1-2 hours meetings, do a time check at fixed intervals e.g. 15mins. If meeting is behind time, cover important matters first, and leave the rest to be discussed via email / next meeting. If you are arranging for longer meetings, make sure that you break the schedule for 15 minutes after 2 hours of meeting. The participants can refresh themselves during the break.

7. When you conduct formal meetings, the decisions should be made in the meeting with the opinions of the majority of the people. You can use online editors such as FineTuna and Skitch to allow participants to comment live on images / proposals etc. Vyew allows you to prepare and save slides for commenting before a meeting.
   

8. You must be ready for inclusions during the meeting. The participants may come up with certain new things that can be added to the discussion. You can add the program if it can be completed within the scheduled time. Otherwise, postpone it until the next discussion.
   
   
9. Use Google Docs or Business-in-a-Box to mantain the Minutes of Meeting live, during the meeting itself so that no additional time is needed to distribute / edit / proof the minutes.
   

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